Additional permissions may be required to see more data than is currently displayed in the visual (underlying data). Power BI flattens the data, it doesn't aggregate it.įor some data, underlying will be disabled. In this example, the Excel export shows one row for every single City row in our dataset and the discount percent for that single entry. If your visualization has an aggregate, selecting Underlying data removes the aggregate. Select this option if you want to see the data in the visual and additional data from the dataset (see chart below for details). Notice that the first row displays Applied filters: City is not Atlanta, GA. Since we applied filters to the visualization, the exported data will export as filtered. We get a total percentage, one row, for each city. For example, we hadn't yet drilled down to the city level, but our export includes city data as well as country/region data. The first row of our spreadsheet shows the filters that Power BI used when extracting the data.Īll the data used by the hierarchy is exported, not simply the data used for the current drill level for the visual. Since we filtered out Atlanta, it isn't included in the results. In this example, our Excel export shows one total for each city. Your exported file is saved in your local Downloads folder or in a folder that you specify. If you're using the Power BI app in Microsoft Teams, you may not receive the same prompts. When you select Export, your browser prompts you to save the file. In Power BI Desktop, you'll only have the option to export summarized data as a. If your visual has aggregates (sum, average, and so on), the export will also be aggregated.įor help understanding aggregates, see Aggregates in Power BI. If the visual has filters applied, then the data you export will also be filtered. This means that even though your current view of the chart shows two columns (two Country/Regions), your summarized data will display four rows - one for each City in the hierarchy.
#Power bi desktop export to excel full#
Since this visual has a hierarchy, you'll export aggregated data for the full hierarchy. This type of export shows you only the data (columns and measures) that is being used to create the visual. Select the option for Summarized data if you want to export data for what you see in that visual. Since your visualization has an aggregate (you changed count to average), you'll have two options: Power BI gives you the option to export the summarized data or underlying data. Start by selecting More options (.) in the upper-right corner of the visual and choosing Export data. Now we're ready to try out two different options for exporting data. With that hierarchy, we can drill down from Country/Region to City, and back up again.Īn aggregate for Discount percent (count was changed to average). To illustrate the different options for exporting data from a report visual, we've created a stacked column chart that includes:Ī hierarchy made up of Country/Region and City.
By default, your export is saved to your local Downloads folder. Your browser will prompt you to save or open the file.
If you've filtered the visualization, then the. Consider the sensitivity of your content before deciding whether to export or not. If the tile was pinned from a report with a sensitivity label, you'll see this warning. Open a dashboard in the Power BI service and select a tile with a visual.įrom the upper right corner of the tile, open the More options (.) dropdown and select Export to. Admin and designer controls for exporting.Then follow the step-by-step instructions below the video to try it out yourself. Watch Will export the data from one of the visualizations in his report, save it as an. To find the owner, select the dropdown next to the report title. If you are working in the Power BI service, you can contact your Power BI administrator or you can look up the contact information for the dashboard owner to request export permissions. For details, see the Considerations and limitations section at the end of this document. Often, data is confidential or limited to specific users. If you don't have permissions to the data, you won't be able to export or open in Excel. If you do have permissions to the data, you can see and export the data that Power BI uses to create a visualization.
If you are a designer or admin, select the tab below for Admin and designer controls for exporting. Some data is restricted, hidden, or confidential, and cannot be seen or exported without special permissions. There are safeguards that report designers and administrators use when building dashboards and reports. Not all data can be viewed or exported by all users.
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